Ensuring that everyone has the right data at the right time during an audit can be difficult, especially when it is being run by an outside regulator or contractor. Audit management is the process of organizing and overseeing audits to improve transparency and timeliness while minimizing the impact on operations.
The goal of this is simple: to ensure that all audits are implemented efficiently. However, realizing this goal is often not as straightforward. In a complex organization, audits may be almost continuous and cover everything from finances to operations and more. Even in a smaller business, preparing all the necessary documentation for auditors can take time and focus away from other matters.
Often, the key to audit management success is to establish a reliable and repeatable audit process flow. The various requirements of different types of audits can frustrate this purpose. However, the right external and internal audit tracking software can help.
Handling audits better is a benefit unto itself. However, you may be wondering whether it is worth investing time and resources into improving your management. The short answer is yes. Here are just a few of the significant benefits you can achieve through superior audit management:
One of the best ways to improve your audit management is with audit management software. This can provide you with an out-of-the-box way to implement a streamlined, standardized and simple process for auditing. With the right system, you can realize all the above benefits and see bottom-line results in time and money saved.
For internal audits, a good software solution can increase transparency and help managers to keep track of audits and their results. With an internal audit tracking app, a lot of the reporting can be done automatically. Therefore, you can cut out the frustrating and error-prone process of manually creating a paper report for the management team.
External audits can benefit, too. As mentioned above, one of the difficulties with external audits is making sure that the auditors have the right documentation at the right time. They may have requests for additional information or require clarification. Every delay stretches out the process and increases the negative impact on your operations. Good software can make it easier than ever to provide documentation to auditors.
Furthermore, providing a lot of sensitive documents to auditors can raise security concerns. Paperwork gets misplaced or accidentally destroyed. Ensuring that only the right people have those documents can be an almost impossible challenge. Fortunately, compliance audit software can make this easier by providing your organization with effective access controls for documentation.
Overall, the right software can make the process of auditing simpler and more efficient. The benefits in terms of saved time and relieved stress can be immense.
Managing document workflows in an audit can be daunting. Fortunately, Fluix can help. Our document workflow software helps you ensure that everyone in your organization has the right documents at the right time. With Fluix, your document workflows can extend from the field to the executive suite to the auditor’s office. Learn more today and request a free trial to see how Fluix can help your team.